Research & Development Project Administrator
Job Description
We are looking for a part-time Research and Development Project Administrator to join and work with K3Y Ltd, a fast-growing SME with presence in Bulgaria and Greece. K3Y Ltd is one of the most dynamic and vibrant technology companies in Bulgaria, Greece and Europe, dealing with deep tech topics like cybersecurity, data privacy, artificial intelligence, 6th generation of cellular networks and next generation internet of things. K3Y Ltd invests in innovative and sustainable software solutions and tools, while delivering professional services and consulting worldwide. Participating in more than 24+ illustrious EU-funded projects (H2020, Horizon Europe, Erasmus+ and more), K3Y Ltd is to emerge as a leading technology and service provider by materializing innovation into business and market solutions in Balkans, Eastern Europe, across Europe and worldwide.
As a Research and Development Project Administrator, you will join the Business Development & Innovation Department in Thessaloniki, Greece. You will be responsible for performing office administration tasks, managing schedules, and meetings for R&D managers and teams, preparing reports, presentations, and documentation related to projects, handling correspondence, filing, and record-keeping of R&D activities, while maintaining databases of research findings, patents, experiments, and prototypes. You will act as a link between researchers, management, finance, and external partners, while supporting internal communication of R&D progress and results. You will ensure adherence to legal, ethical, and safety standards in research activities, while taking care of organisational, financial, and regulatory aspects of R&D activities.
Responsibilities
- Providing administrative and office support, including schedule management, meeting arrangements, internal communication, filing system maintenance, keeping R&D records, and supporting reporting, presentations and office maintenance.
- Assisting project management and coordination by providing support to the R&D managers and teams. This includes planning, tracking, recording, and keeping R&D project activities.
- Supporting financial and budget monitoring, i.e., tracking R&D expenditures, invoices, payments and leaves.
- Maintain documentation, research databases, company documents, and technical and non-technical reports.
- Support audit, certification, and patent preparation and filing.
- Support onboarding of new R&D staff.
- Perform and assist travel arrangements and logistics for R&D staff attending events, meetings, and conferences.
- Providing general administrative support to R&D departments and teams.
- Bachelor’s degree in business administration or computer science or engineering project or related fields.
- Fluency in Microsoft Office applications, including Word, Excel and PowerPoint.
- Fluent communication and presentation skills in English language.
- Self-motivated and positive attitude.
- Adaptability in changing priorities and deadlines.
- Team working attitude.
Basic Qualifications
- Bachelor’s degree in business administration or computer science or engineering project or related fields.
- Fluency in Microsoft Office applications, including Word, Excel and PowerPoint.
- Fluent communication and presentation skills in English language.
- Self-motivated and positive attitude.
- Adaptability in changing priorities and deadlines.
- Ability to support financial reports and cost claims;
- Team working attitude.
Preferred Qualifications & Experience
- MSc in scientific or engineering or business or project management field.
- Project management professional certification.
Benefits
- Friendly, motivated, and inclusive team with a strong European and International network;
- Competitive remuneration package based on qualifications and experience;
- Exposure to multinational and multicultural environments;
- Diversity of challenges, experience and working teams;
- Opportunity to enrich your skills and experience by working with experienced and talented professionals;
- Flexible working hours;
- Career progression opportunities.
Selection Process
- Interested applications will be invited for a remote or on-site interview;
- Only short-listed applications will be invited to the selections process;
- For more information about the Job Offer, you can contact: [email protected]
Equal Opportunities
K3Y Ltd is proud to be an equal opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, colour, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or other local legally protected characteristics.
Preferred Starting Date
There is no fixed application deadline, but we are looking to fill this position at the earliest.
To apply, K3Y Ltd invites applicants to send a detailed CV to the following email address: [email protected] with the title "Application for the position of Research and Development Project Administrator" in the subject.